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Sr. Executive Assistant (m/w/d) (DE)
[5991]
Our client is a globally active Tier 1 automotive supplier with more than 10,000 employees and a long tradition in the battery technology segment. For a location in the greater Hanover area we are looking for a Executive Assistant (m/f/d) in permanent employment Your tasks ·Correspondence and travel schedule planning for the President EMEA ·Coordinate meetings, track and distribute minutes, follow-up actions, facilitate project reviews ·Manage team deliverables and ensure timely follow up and action planning: ·Create professional presentations for weekly project reporting, communication meetings, monthly meetings, quarterly Global Summits and training materials ·Act as appoint of contact for external and internal clients ·Coordinate day-to-day communication between all functional Leaders ·Manage the information flow inside the respective department, to and from the “Leadership Team” as well as to and from outside ·Compile statistics and monthly reports (database queries) ·Prepare professional presentations using graphics of software programs ·Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings ·Answer and direct all incoming calls and requests to appropriate party promptly and efficiently ·Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary ·Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner ·Attend Leadership Team, Steering Committee meetings or other meetings as requested in order to record minutes ·Assists in organizing and planning special customer events, company events and annual meetings, including Board of Directors meetings ·Close collaboration with Executive Assistants of other functions Your qualifications ·University degree in Economics or similar education in Commercial or general management field ·Advanced working experience as Executive Assistant, Project Manager or similar role, ideally in an automotive industry ·Precise, effective, and clear communication as well as high ability to cooperate at all levels of a matrix organization ·Ability to analyze, identify and suggest improvements in area of responsibility ·Excellent interpersonal relations with high level of service orientation ·Ability to work proactive on decision-making-processes with loyalty, confidentiality and discretion ·Ability to be adaptive to changes ·Excellent organizational, presentation and project management skills ·Excellent knowledge of Microsoft Office Packages, especially in Word, Excel and Power Point ·Ability to read, write and communicate fluently in German and English You will be offered ·Exciting professional tasks and challenges in a diverse international environment with strong commitment to integrity, values, social engagement and sustainability ·Arrange your working hours and breaks flexible via our flexible and trust-based working hours model and combine your professional and private life even better according to our mobile work policy and company kindergarten ·A competitive remuneration package, including additional payments such as holiday, Christmas as well as company pension scheme ·Take advantage of the preventive health care offers such as fitness center, physiotherapist, modern office environment, healthy canteen, team and company events or hobby clubs ·Company bike and public transportation subsidized (Job Ticket) ·Well-advanced onboarding process and buddy program ·Support in relocating and finding a flat in location surrounding If you feel attracted by this job feel free to get in touch with Christina Köhler at Optares via christina.koehler@optares.de or by phone under +49 441 21879-11
- Correspondence and travel schedule planning for the President EMEA
- Coordinate meetings, track and distribute minutes, follow-up actions, facilitate project reviews
- Manage team deliverables and ensure timely follow up and action planning:
- Create professional presentations for weekly project reporting, communication meetings, monthly meetings, quarterly Global Summits and training materials
- Act as appoint of contact for external and internal clients
- Coordinate day-to-day communication between all functional Leaders
- Manage the information flow inside the respective department, to and from the “Leadership Team” as well as to and from outside
- Compile statistics and monthly reports (database queries)
- Prepare professional presentations using graphics of software programs
- Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
- Answer and direct all incoming calls and requests to appropriate party promptly and efficiently
- Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
- Attend Leadership Team, Steering Committee meetings or other meetings as requested in order to record minutes
- Assists in organizing and planning special customer events, company events and annual meetings, including Board of Directors meetings
- Close collaboration with Executive Assistants of other functions
Your qualifications
- University degree in Economics or similar education in Commercial or general management field
- Advanced working experience as Executive Assistant, Project Manager or similar role, ideally in an automotive industry
- Precise, effective, and clear communication as well as high ability to cooperate at all levels of a matrix organization
- Ability to analyze, identify and suggest improvements in area of responsibility
- Excellent interpersonal relations with high level of service orientation
- Ability to work proactive on decision-making-processes with loyalty, confidentiality and discretion
- Ability to be adaptive to changes
- Excellent organizational, presentation and project management skills
- Excellent knowledge of Microsoft Office Packages, especially in Word, Excel and Power Point
- Ability to read, write and communicate fluently in German and English
You will be offered
- Exciting professional tasks and challenges in a diverse international environment with strong commitment to integrity, values, social engagement and sustainability
- Arrange your working hours and breaks flexible via our flexible and trust-based working hours model and combine your professional and private life even better according to our mobile work policy and company kindergarten
- A competitive remuneration package, including additional payments such as holiday, Christmas as well as company pension scheme
- Take advantage of the preventive health care offers such as fitness center, physiotherapist, modern office environment, healthy canteen, team and company events or hobby clubs
- Company bike and public transportation subsidized (Job Ticket)
- Well-advanced onboarding process and buddy program
- Support in relocating and finding a flat in location surrounding
If you feel attracted by this job feel free to get in touch with Christina Köhler at Optares via christina.koehler@optares.de or by phone under +49 441 21879-11
Christina Köhler